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Yale Athletics Facility Rental Guidelines

Yale Athletics offers athletic facilities for rental by University and/or external groups.

 

Rental Process- The following process outlines the required steps to rent a facility:

 

Step 1: Complete online facility rental request form. CLICK HERE Requests must be submitted at least 30 days prior to the date of the event.

Please Note: Completion of the rental request form does NOT guarantee approval to conduct the event.

 

Step 2: The request will be reviewed by University stakeholders to determine the feasibility of holding the event. Requests must meet the following criteria for approval:

  1. Facility is available.
  1. Event complies with all applicable University policies, procedures, rules and regulations

 

Step 3. If the request meets the above criteria and is tentatively approved, the renter must schedule a mandatory Rental Planning Meeting or Phone Call. The information exchanged at the meeting will ensure that all parties are aware of the scope of the event and the terms of the contract. The meeting must be completed at least 15 business days prior to the event.

 

Step 4: If approved, the renter must provide proof of insurance and sign the rental contract at least 10 business days prior to the event.

 

Please Note: If a contract is not signed and/or proof of insurance is not provided the event may be cancelled. Contracts are not complete until both parties sign the contract and the renter provides proof of insurance.

 

*Larger events will require more lead time than listed above

 

*Priority Usage- please note that the scheduling of athletic and recreation facilities based on the following priority system:

  1. Varsity Athletics
  2. Intramural/Club Athletics
  3. Yale Affiliated Rentals
  4. External Rentals